Everything InternshipCRM can do

Pipeline tracking

Thirteen granular stages from first contact to employed, a drag-and-drop kanban board grouped into collapsible phases, stage deadlines with overdue flags, and a full append-only stage history.

Self-serve mentee intake

Mentees sign up on their own, complete onboarding and request mentorship; admins approve from a queue.

Join requests & referral links

Public projects accept join requests the owner approves in one click, and everyone — mentee, mentor or admin — has a personal invite link that records who brought a newcomer in.

Self-serve mentor applications

Anyone can apply to become a mentor without an account; admins review, take into review, approve or reject from a queue, and approval creates or upgrades the mentor’s account automatically.

Offer management

Create, preview and send a job offer from a candidate’s Mentorship card in three steps; the candidate accepts or declines (with a reason) from their portal, sees a persistent decision state, and overdue offers expire on their own — every step logged and notified. An admin offer index answers what is still outstanding, what expires this week and what was declined, and why.

Weekly internship reports

Mentees write a weekly internship report, keep drafts and print their diary; mentors review each submission, approve it or request changes. Missing reports surface in the mentor attention queue and a weekly reminder; coordinators get a term-wide compliance matrix with a one-click reminder, an XLSX export and a printable report booklet per intern.

Invite links without an email

Invite someone whose address you do not know: leave the field empty and a single-use, 7-day link is minted to hand over in person. Whoever registers with it is connected to the sender straight away — a mentor’s link makes them that mentor’s mentee — and a private note keeps a wall of links legible.

Invitation board

One screen answers “who has actually joined?”: every invitation with its own status — sent, link opened, registered, verified, expired or revoked — counted per status and filterable by status, role, date and address. Stale invitations can be re-invited in one action (anyone who already registered is skipped, and each row reports what happened to it), a mistake can be revoked so its link stops working, and the filtered list exports as CSV.

Silence handled for you

Applicants who were messaged and never replied stop filling your list — the platform asks them twice whether they are still interested, then leaves them marked dormant.

Matching rules you set

Decide what makes a good mentor match — skills, language, field, city, time zone, capacity — and how much each counts, mark the non-negotiables, and never pair a person with their own manager or a past mentor. A dry run shows who would match whom before you commit an intake, and names the rule that is too tight. Every score explains itself rule by rule.

Next step and follow-up date

Write the next step on any record — "call Thursday about pricing" — with the day it is due. On that day the owner gets one reminder, in the app and by e-mail; from the next day the record sits in the needs-attention list until the date is moved or cleared. The date belongs to the person who set it: moving the record to another stage never changes it, and the account list can be sorted by the next follow-up.

Stage service levels that escalate

Say how long anyone may wait at each stage. When a deadline passes the owner is reminded once; if the stage still has not moved a set number of days later, the administrators are told too — once. Every overdue stage sits in one SLA queue with filters, bulk acknowledge and snooze, and the compliance rate is reported as “N of M stage moves within the service level”, with the definition beside it.

A workspace for each owner

Everyone who owns records signs in to their own: the records they are responsible for, what needs their attention today, their board and their follow-up dates — and only theirs. A colleague’s records, or another organization’s, are not a hidden tab away; they simply do not exist on that page.

Profile completeness meter

Candidates see how much of their profile is filled in — weighted by the fields that matching, talent search and the people reviewing a profile actually use — and jump straight to each empty one. No points, no badges, no rankings.

Mentor self-service

Mentors add their own mentees, log meetings, feedback, emails, calls and WhatsApp chats, keep private notes, and get a needs-attention queue on their dashboard — admins can do it all too.

Communication

Video meeting invites with RSVP, in-app mentor–mentee messaging, single and bulk emails, announcements, notifications with per-category preferences, reminders and a weekly digest.

Projects, goals & evaluations

Internship projects with task lists and progress, personal goals, structured interim and final evaluations in both directions, and built-in Q&A between mentee and mentor.

Built-in messaging

A unified inbox with per-mentorship threads, attachments and email mirroring you can reply to — answer the notification from your mail app and it lands back in the thread. Messages arrive live while the inbox is open, and can notify your device even when the app is closed. A half-written reply is kept per conversation until you send it, and you can see when the other person is writing. The answers you give over and over live in a shared pool of canned responses — written once in English, Turkish and German, inserted in your own language, one click.

A project of your own

A mentee is not only assigned to projects — they can start one. Creating a project from the portal makes the creator its owner: they edit every field and run its to-dos. Their own project starts private, so it is a team of one until an admin adds someone or publishes it to the public showcase — from then on the owner grows the team by approving join requests.

Project teams & goals

Every project shows its real roster with each person’s job (developer, tester, marketing), a recurring meeting with reminders, and shortcuts to the owner and the group chat. Goals come from a managed, multilingual template pool — handed to a member in one click, read in their own language, and kept on their own to-do list rather than in front of the whole team.

Calendar in four views

Meetings, recurring project calls and stage deadlines in one calendar — month, week, day or a plain upcoming list, with the upcoming list as the default on a phone. A recurring project meeting is kept as a rule, so it shows once under its own title, moves when you move it and disappears when you cancel it. Subscribe to the same calendar from your own app with a personal, revocable link — meetings, series occurrences and deadlines all travel with it — and every meeting invitation arrives with a .ics attachment.

One to-do list per person

Everything someone has to do in one place: what their mentor handed them, what their projects need, the open project goals they can claim, and what they wrote for themselves — finished ones archived rather than deleted. A to-do from the shared, multilingual pool stays linked to it: reword the pool entry once and it changes for everyone who has it, in each person’s own language. Each to-do can carry a due date: the soonest come first and undated ones last, a late one is marked “overdue” in words as well as in colour, and a mentor or admin can read one list of everything their people are carrying.

Certificate in the portal, one click to LinkedIn

Once a completion certificate has been issued, the participant finds it in their own portal: download the PDF, or add it to their LinkedIn profile with LinkedIn’s official “add to profile” link, with the certificate name, the issuing organisation and the issue month already filled in. Only someone else can issue it, and nothing is published: there is no public certificate page.

One person, both sides

A mentor can be a mentee too. Someone who guides another person may still need guidance themselves — give a mentor a mentor of their own and the mentee portal opens up next to their mentor pages, with a view switch in the sidebar to move between them. Admins can put anyone on either side of a mentorship; nobody can be paired with themselves.

Video calls in the app

Start a call with a mentee, a project team or a chat in one click and hold it in a side panel next to their record, on our own Jitsi tenant — no accounts, no install, and no time limit. If a call has to fall back to the free public room, the panel says so before anyone joins, with a one-click way to keep talking. The link is emailed to everyone invited and works in any browser. Prefer your own tool? A pasted Zoom, Meet, Teams or Slack huddle link is used as is, and the panel says where it opens.

Guests from outside the platform

A meeting is not always only mentors and mentees. Type any email address into the scheduler and that person is invited to the same room with the same Yes/No buttons — no account, no sign-up, and an .ics for their own calendar. You see who accepted, and an invitation sent to the wrong address can be withdrawn, which stops its link working.

Career newsletter

Short, emoji-led issues of CV and interview advice, written once in English, Turkish and German and sent to each reader in their own language. Send by hand or on a weekly, fortnightly or monthly schedule; mentors get a coaching angle on the same issue, every send is kept on the record, and one press unsubscribes.

Ask for a different mentor

A mentee whose pairing is not working can ask the programme team for a different mentor, with a reason category and an optional note. The current mentorship stays fully live until an admin decides, the swap happens in one step so nobody is ever left without a mentor, and the outgoing mentor is told the mentorship ended — never what was written about them.

A programme journey, day by day

Lay out what happens when: a nudge on day 3, a first goal on day 7, reading for week 6 — counted from the pairing’s start or from the day a stage is reached, in three languages. Preview any pair’s dates before publishing; each step reaches the pair once, in the app, and one that is already done is skipped.

Companies & matching

Track partner companies and their needs, get skill-based mentor suggestions for each applicant, and let companies shortlist or express interest in candidates.

Talent pool & alerts (Premium)

Companies search a consent-based talent pool, see verified candidate cards, and get alerts when a candidate matches an open position.

Requisition management

Admins and company teams create structured hiring requests, track openings and filled positions, assign owners and manage status — and each role has an applicant board with a column per stage, live counts, filters and bulk moves.

Shortlists & interview approvals

Companies shortlist candidates per requisition and request interviews; the program team or assigned mentor reviews each request before scheduling.

One page per account

Open any company and see its whole state on one screen: the account fields, its contacts with the primary one marked, every record in the pipeline with its stage, owner, trial window and next step, and the latest logged interactions. An admin can also record the id the account carries in your own product, and the page warns when another account of your organization already uses it.

Website requests, filed in the right place

A form on your public page takes enquiries and demo requests and files each one in your own organization, never another tenant’s — with the time and the version of the privacy notice that was accepted, a separate product-news box that starts unticked, and the campaign it came from. On the sales product a request lands straight on the default rep’s pipeline, or waits in an unowned list every admin sees.

Postal campaigns that stay lawful

Win new accounts with the one cold channel German law allows: the letter. Pick accounts, print DIN-5008 letters with the GDPR notice on the back, and follow every demo request that came through the letter’s short link. Accounts that objected, have no address or got a letter in the last 90 days cannot be added — and an objection stays blocked even after the account is deleted.

Companies can write — after review

A company that shortlisted a candidate can ask to send them a message. The candidate’s programme team approves or declines before anything is delivered, the company has a monthly request limit, and the candidate can close the conversation at any time — after which the company cannot ask again for 90 days.

Analytics & insights

Conversion funnel, per-stage aging and SLA, mentor workload and outcomes, six-month trends with a date-range selector, engagement and public-profile view counts.

Daily activity reports

Consent-based mentee activity digests for mentors and admins: logins, time on site, pages visited and completed to-dos.

Your own activity, shown to you

The activity summary a mentee’s mentor and programme team read is also theirs to read, on their own page in the portal: goals, meetings, interactions, stage moves and messages, plus time on site and visited pages while activity tracking is on. No comparison to anyone else, no score, and never a paid feature.

AI assistants (Premium)

CV feedback and interview prep for mentees, interaction-log summaries for mentors, AI-assisted matching, and themes across evaluation comments and weekly-report blockers for admins — each theme linked to the rows behind it. All consent- and quota-gated.

Matching that can be measured

Every mentor suggestion the platform makes is recorded with the position it was shown at, and a one-click dismissal asks why — wrong field, no capacity, language, already matched. The analytics page then answers the question every programme owner eventually asks: how often is the suggestion actually taken, and does the top-ranked mentor really get picked? The suggestion stays a suggestion — a person always decides.

A private impact summary

Your dashboard shows you — and only you — how many people you have guided, how many you are guiding now, and how many reached the later stages of your organization’s own pipeline, read from stage history. No points, no badges, no ranking: nobody else sees it and it is never compared with a colleague.

Reports sliced your way

Define your own attributes — department, level, location, a start date read as tenure — import them by CSV, and slice the pipeline, cohort, source, workload, placement and weekly-report reports by them, side by side or one segment at a time. Segments under five people are always combined into one named row, so no one can be singled out and the totals still add up.

Access & privacy

Role-based access, two-factor authentication, email verification, impersonation with audit, activity log, and a full GDPR toolkit: consent, retention reminders, erasure and one-click data export.

Two-factor auth & session control

Role-based 2FA enforcement, single-use recovery codes for a lost authenticator, session timeouts and "sign out of all devices".

Consent-based success stories

Real evaluation excerpts, published only with both sides’ consent and the author’s approval of the exact wording — withdrawable at any time, gone immediately.

A “no” that is still an answer

When a candidacy ends, the portal says where things stand and what to do next instead of quietly changing a status, and the mentor is handed a ready-to-edit message rather than a blank page. Automatic sending is off by default — a person reads every rejection before it goes out. Finding an internship elsewhere is treated as the success it is, with its own wording.

Granular e-mail opt-out

Twelve kinds of e-mail, each with its own switch, and a one-click unsubscribe link in every message that applies instantly — no login, no Save step. Sign-in and security notices always get through.

Stay signed in, safely

Tick "keep me signed in" and your own devices renew your session for you — each one listed, and revocable, from your account page.

Trust centre

A public page a buyer can read without a call: every third party that can receive data, what protects it, where it is hosted — and, in the same list, what is not true yet.

An accessibility claim you can check

A published WCAG 2.2 AA conformance statement that names its own open defects, backed by an axe-core scan blocking every pull request — plus skip links, a visible focus ring, 44px touch targets, a keyboard route around drag-and-drop, and support for reduced-motion, high-contrast and forced-colours modes.

Enterprise SSO configuration

Store and validate SAML or OIDC settings for an enterprise directory. SAML sign-in via /auth/sso is wired with JIT provisioning when SSO is active for the organisation; OIDC settings are stored but not yet used for sign-in.

Contact permission you can prove

Every account shows on what basis you may write to it — a confirmed double opt-in, a §7(3) existing-customer record with its reason, or only an answer to their own request — with the evidence and the withdrawal. The product-news box on your demo form sends one confirmation e-mail and becomes a permission only when the person clicks it; imports and data feeds never create one. Filter the account list to the ones you may actually e-mail.

Published pricing

The price list is on the website, not in a quote: plan bands, admin seats, the overage rate and every add-on. One metering unit — the active matched pair — so mentors and mentees are structurally unbillable, and the page states what is never metered at any tier.

Safeguarding without blocking anyone

Private messages that share a phone number or an e-mail address — also spelled out or disguised — or use a word from your own watch list appear in a review queue for programme admins. Nothing is ever blocked or held: the message is delivered, and an admin decides what, if anything, to do. Optionally, message text older than a period you choose is removed every night while the conversation stays intact.

An agreement both sides accept

Write your programme’s agreement in English, Turkish and German; every change is a new version, so what someone accepted never changes. Each pairing sees it at kickoff and both sides accept their own side — and an unsigned pairing is a line on your report, never a locked account.

Report a problem in one click

A feedback button on every screen takes a screenshot of what the person sees and attaches the page address and the last errors the page logged — with tokens, passwords and e-mail addresses removed before anything leaves the browser. Admins filter the reports, read the console and network context, and track each one from new to resolved.

Documents & CV tools

Versioned document uploads, a multilingual template library with in-app preview and PDF/text/Markdown export, and CV parsing that suggests profile fields and skills — with an optional, consent-gated AI mode.

A pleasant place to work

Three languages (EN/TR/DE), dark mode, adjustable font size, global search, installable as an app (PWA) with offline support, and a public “What’s new” release-notes page.

Everyone on their own clock

Each person sets their own timezone in settings and changes it whenever they move. When a meeting is scheduled, the picked time is shown on every attendee’s clock before the invite goes out — one line per timezone — so a call across three countries is confirmed at a glance. Every email that names a time says which timezone it is written in, lists the other participants’ times when they differ, and links back to the setting.

Public live demo

A writable demo instance with shared accounts and fully synthetic data: click through the pipeline, log interactions and create projects. Resets twice a day; nothing you type is real or kept.

Shareable public profiles

Mentees and mentors can opt in to a public, PII-free profile page — and when its link is shared on LinkedIn, WhatsApp or Slack, it unfurls into a branded card with name, role, location and top skills.

Multi-tenant organisations

Keep each organisation’s data, plan and configuration separate in one CRM.

Per-tenant branding settings

Brand name, logo, colours and support contact are stored for each organisation, and tenant branding is applied across the product — the role layouts, every e-mail a member receives including the career newsletter, and generated certificates.

Your logo as the app icon

Upload one square logo mark and every app icon is generated from it — home-screen and maskable icons, favicon, shortcut icons and the iOS launch screens — together with your tile colour and, optionally, your own accent palette. A public address mapped to your organisation installs under your name and icons, and your members see your mark in the app, in e-mail and in push notifications.

Integrations that say when they break

One admin board shows the state of e-mail delivery, outgoing webhooks, Google Calendar, enterprise SSO and the two inbound receivers — healthy, degraded, failing or simply not set up. Each row is read from what that connector already records, so nothing can silently disagree with reality, and every error line is scrubbed of addresses, tokens and certificate bodies before it is shown.